MARCH 24, 2023

5 Regulatory Compliance Tips from Industry Experts

The emerging cannabis and psychedelics industries are constantly growing and evolving, with more and more countries, states and territories legalizing or decriminalizing these substances for both medicinal and recreational use.

However, with legalization comes the need for strict regulatory compliance. While regulations and compliance may sometimes be viewed as burdensome, it’s important to recognize that these rules are in place to prioritize the safety of both consumers and employees.

There is no one-size-fits-all solution for overcoming these regulatory compliance challenges, as each company may face unique obstacles. However, developing a comprehensive business plan that includes a budget for compliance and compliance assistance can be a strategic way to stay ahead and overcome these challenges.

In this blog post, we’ll look at 5 regulatory compliance tips from industry experts to help businesses in the cannabis and psychedelics industry stay on the right side of the law.

Stay up-to-date on regulations

One of the most important things that cannabis and psychedelics businesses can do to stay compliant is to stay up-to-date on the regulations that govern their industry. This can be a daunting task, as regulations can vary widely from country to country, state to state and even from city to city in some cases. However, it’s essential to know the rules and regulations that apply to your business, as failure to comply can result in significant penalties, fines, or even the loss of your license.

It is also essential to appreciate the fluidity of regulatory compliance in the CHP industry. Being involved in this space is incredibly dynamic, as it encompasses policy, procedure, and business. Legislature has the potential to evolve from one day to another, which lends to the importance of staying up-to-date on the regulatory compliance touch points in your area to avoid utilizing outdated policies.

Industry experts recommend that businesses subscribe to industry publications, attend industry events, and work with compliance professionals who specialize in cannabis and psychedelics regulation and compliance. This can help you stay informed of any changes to regulations that could affect your business and ensure that you’re always in compliance.

Maintain detailed records

Another key to regulatory compliance is maintaining detailed records of all aspects of your business, including production, transportation, sales, and disposal. Keeping detailed records helps businesses stay compliant by providing evidence that they are following the rules and regulations that apply to their operation. It also helps businesses to identify any compliance issues and take corrective action before they become serious problems.

In the cannabis industry, detailed record-keeping is necessary for compliance with seed-to-sale tracking regulations. These regulations require businesses to track every plant and product from seed to sale, recording every step in the process, including cultivation, processing, testing, and sale. This level of detail is necessary to ensure that products are safe and comply with all relevant regulations.

Similarly, in the psychedelics industry, detailed record-keeping is essential to comply with regulations related to research, manufacturing, and distribution. Researchers, manufacturers, and distributors must maintain detailed records of every step in the process to ensure that their products meet the highest standards of safety and quality.

Industry experts recommend that businesses keep detailed records of all transactions, including invoices, receipts, and purchase orders. You should also keep detailed records of all products that you produce or sell, including batch numbers, expiration dates, and testing results. By keeping detailed records, businesses can ensure that they are operating legally, safely, and responsibly.

Implement robust quality control measures

In the cannabis and psychedelics industry, quality control is critical to ensuring that products are safe and effective for consumers. This means implementing robust quality control measures throughout your production process, including testing for potency, purity, and contaminants. Quality control is the process of ensuring that products are safe, effective, and consistent. In this industry, regulations require that products meet specific standards, including potency, purity, and safety.

To implement robust quality control measures, businesses should establish a quality control program that outlines the specific steps they will take to ensure compliance with regulations. This program should include:

  1. Standard Operating Procedures (SOPs): SOPs outline the specific steps that need to be taken to ensure that products meet the required standards. These may include procedures for testing, sampling, and handling products.

  2. Quality Control Testing: Quality control testing is necessary to ensure that products meet the required standards. Testing may include potency testing, microbial testing, heavy metals testing, and pesticide residue testing.

  3. Documented Processes: Documenting the quality control process is essential to ensure that every step is followed correctly. Documentation may include laboratory reports, batch records, and other forms of documentation.

  4. Qualified Personnel: Personnel involved in quality control should be appropriately trained and qualified to perform their roles. This includes laboratory technicians, quality control personnel, and others involved in the process.

  5. Calibration and Maintenance of Equipment: Calibration and maintenance of equipment are essential to ensure that testing equipment is accurate and reliable. This includes maintaining records of calibration and maintenance activities.

Industry experts also recommend that businesses work with accredited testing labs to ensure that their products meet all regulatory requirements. You should also implement strict quality control measures throughout your production process, including frequent testing of raw materials and finished products.

By establishing a quality control program that includes standard operating procedures, quality control testing, documented processes, qualified personnel, and calibration and maintenance of equipment, businesses can ensure that their products meet the required standards and comply with all applicable regulations.

Train your employees on regulatory compliance

Another important aspect of regulatory compliance in the cannabis and psychedelics space is ensuring that your employees are knowledgeable about the regulations that govern your business. This means providing regular training on regulatory compliance, including changes to regulations and best practices for staying in compliance. Here are some tips on how to train employees for regulatory compliance:

  1. Develop an Employee Training Program: Develop an employee training program that includes information about regulations, procedures, and quality control. This program should also include hands-on training and practical exercises to reinforce the knowledge.

  2. Incorporate Regulatory Compliance into Job Descriptions: Incorporate regulatory compliance into job descriptions and make it a part of the employee evaluation process. This will encourage employees to take compliance seriously and make it a priority in their work.

  3. Provide Ongoing Training: Provide ongoing training to employees to ensure that they stay up-to-date with changing regulations and procedures. This can include regular meetings, workshops, and seminars.

  4. Use Clear and Concise Language: Use clear and concise language when providing training to employees. Avoid using technical jargon and explain concepts in simple terms that employees can understand.

  5. Provide Feedback and Encourage Questions: Provide feedback to employees on their performance and encourage questions. This will help employees to improve their skills and knowledge, and ensure that they are following regulations and procedures correctly.

Industry experts recommend that businesses provide regular training sessions for all employees, including managers, supervisors, and front-line staff. This can help ensure that everyone in your organization is aware of the regulations that govern your business and can help you identify and address potential compliance issues before they become a problem.

Maintain a culture of compliance

Finally, maintaining a culture of compliance is critical to ensuring that your business stays in compliance with regulations. This means creating a culture where compliance is a top priority, and all employees are committed to following the rules and regulations that govern your business.

Here are some tips on how to promote a culture of compliance:

  1. Leadership and Management Buy-In: Leadership and management should prioritize compliance and make it a part of the company’s core values. They should set an example by following all regulatory requirements and ensuring that all employees are held accountable for doing the same.

  2. Training and Communication: Provide employees with regular training and communication about compliance regulations, policies, and procedures. This will ensure that everyone understands the importance of compliance and is aware of any changes or updates to regulations.

  3. Empower Employees: Empower employees to report any compliance concerns they may have, without fear of retaliation. Provide them with the tools and resources to report issues and encourage them to ask questions.

  4. Regular Audits and Reviews: Regular audits and reviews of compliance policies and procedures should be conducted to identify areas of improvement and ensure that all employees are adhering to regulatory requirements.

  5. Encourage Ethical Behavior: Encourage ethical behavior and create an environment where employees feel comfortable reporting any ethical violations. This will help prevent compliance issues from arising and will foster a culture of transparency and trust.

  6. Recognition and Rewards: Recognize and reward employees who prioritize compliance and contribute to a culture of compliance in the workplace. This will encourage others to follow suit and will reinforce the importance of compliance within the organization.

Industry experts recommend that businesses create policies and procedures that promote compliance and hold employees accountable for following them. You should also create a reporting system that allows employees to report any compliance concerns or violations without fear of retaliation.

The Bottom Line

As a cannabis or psychedelics professional, you are aware that regulatory compliance is not optional, but an absolutely crucial aspect of every operation. Whether you are a cultivator, manufacturer, distributor, or retailer, adherence to local, state, and federal laws is essential for the longevity of your business within the seed-to-sale supply chain.

By staying up-to-date on regulations, maintaining detailed records, implementing robust quality control measures, training employees on regulatory compliance, and maintaining a culture of compliance, businesses in this industry can stay in compliance with regulations and continue to grow and thrive.

To ensure compliance, it’s recommended to have third-party compliance audits conducted regularly or to become certified to a recognized standard. Staying ahead of the game and avoiding surprises is crucial. As owners are typically not compliance experts, it’s important to seek the services of consultants who can create documentation and provide appropriate training to your staff right from the outset. This is because you may not always be aware of what is compliant and what is not, but having a solid compliance system in place can help you stay on track.

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